Privacy Policy

Canadian Tourism College Privacy Act Policy

A private institution such as Canadian Tourism College must act within the law. As such, the College will seek to ensure that its employees and students are aware of the terms of the Freedom of Information and Protection of Privacy Act. Canadian Tourism College takes all reasonable steps to ensure that its employees do not knowingly break the law.

With exception to the Private Career Training Institutions Agency of BC, CTC will not supply or sell your personal information to any other party.

General Information

The Freedom of Information and Protection of Privacy Act (S.B.C. 1992, c.61) came into effect in October 1993 for government agencies and departments. In October 1994 this legislation was extended to encompass local public bodies, i.e. colleges, institutes, universities, school boards and hospitals. Amendments to the Freedom of Information and Protection of Privacy Act (FOIPOP Act) were passed on April 11, 2002.

The Act attempts to strike a balance between the public's right to access information and the individual's right to personal privacy. The Act provides detailed instructions on how the records and documents created and held by a public body are to be documented and how access to them is to be provided. The Act also delineates the types of personal information which may be collected and how this must be documented. The following is an overview of both facets of the Act. For detailed information, please consult the: BC Government - Information Policy and Privacy Branch web site.

Domestic Students

For policies regarding student admissions, rules of conduct, dispute resolution and dismissal, please see a copy of the Canadian Tourism College Student Handbook.

In accordance with Part 4(10)(1)(a) of the Personal Information Protection Act, we hereby notify you that your name and personal identification information, the name of your program of study, and the amount of the tuition paid will be forwarded to the Private Career Training Institutions Agency for the purpose of administering the Student Training Completion Fund. This information is collected by the PCTIA under section 26 of the Freedom of Information and Protection of Privacy Act. For more information about the collection, use and disclosure of your personal information, visit the Agency's website at www.pctia.bc.ca.

International Students

For policies regarding student admissions, rules of conduct, dispute resolution and dismissal, please see a copy of the Canadian Tourism College Student Handbook.

In accordance with Part 4(10)(1)(a) of the Personal Information Protection Act, we hereby notify you that your name and personal identification information, the name of your program of study, and the amount of the tuition paid will be forwarded to the Private Career Training Institutions Agency for the purpose of administering the Student Training Completion Fund. This information is collected by the PCTIA under section 26 of the Freedom of Information and Protection of Privacy Act. For more information about the collection, use and disclosure of your personal information, visit the Agency's website at www.pctia.bc.ca.

Procedures/Rules Statements

1. Freedom of Information
   1. The College will maintain Personal Information records under its jurisdiction.
   2. Information of a public and routine nature and personal information about the person requesting it will be released informally. Mandatory and discretionary exceptions are clearly outlined in the Act.
   3. Individuals may make a formal application in writing for information not released informally as a matter of course.
   4. When a formal request is received anywhere in the College, the College has 30 business days to respond. The College will follow the instructions within the Act to meet the requirements of the formal request. This may entail the request or transference of information to another public institution, the request for fees to be paid before a search is undertaken or contact with the requester to clarify the request.
   5. The Act specifies that the College has an obligation to assist the individual access information.
   6. The College owners may authorize any person to perform the duties or functions of the head for the purposes of the Act.
2. Protection of Privacy
   1. The College will collect only that personal information for which it has a legal authority to do so. Information not expressly required for the operations of the department must not be collected. If information is collected from anyone other than the individual, the individual must be informed. The individual must give express consent if the information is to be used for purposes other than for what it was collected.
   2. Forms, paper or electronic, used to collect information should include a notice of legal authority, purpose/use of the information and a contact officer for further information.
   3. Information collected about an individual must be held for one year.
   4. The College must correct your personal information if you request it, or make a note beside your personal information showing the correction you requested.
   5. The College will make reasonable security arrangements to protect your personal information from unauthorized access, use or disclosure.
   6. Third party information, either personal or economic, will be reviewed under Section 22 of the Act to determine whether such information may be released or would be an unreasonable invasion of the third party's personal privacy.
3. Definitions
   1. Records: A record includes books, documents, maps, letters, papers, photos and any other thing on which information is recorded or stored by graphic, electronic, mechanical or any other means. Any record created or obtained in the course of the duties of an employee of Canadian Tourism College belongs to Canadian Tourism College and is subject to the Act. Note that this definition excludes instructors' lecture notes and research material, but includes test banks and answers.
   2. Personal Information: Personal information is any information that enables identification as an individual such as name, address, telephone number, race, origin, colour, political or religious beliefs, age, sex, sexual orientation, marital or family status, and any identifying number or symbol assigned to you. This list is not exhaustive and may include other information. 4. Legal Authority: The College and Institutes Act have the power to collect personal information from students and employees to fulfill the mandate of Canadian Tourism College. The Freedom of Information and Protection of Privacy Act and the amendments to it provide the legislative framework for access to information and protection of privacy.

For further information please contact privacyofficer@tourismcollege.com.